Exhibitor FAQ

How do I reserve a booth in the next show?

Click the tab “Apply to Exhibit” and fill out the application detailing the size booth your company requires.  Once submitted to GLM, we then assign your company a booth space and send out a contract to you detailing your space number.  Once you receive your contract, sign both copies and return with your full deposit to secure your booth space.  Please note your space is not reserved until we receive your signed contract and deposit.  Please note GLM does not accept credit cards to pay for booth space.

How much does a booth cost?

A standard 10 x 10 booth fee is $2375 for the November 2008 Show.  We offer smaller size booths  in 10 x 5 and 10 x 8 sizes.  All booth prices are based on $2375 for November 2008.  For example $23.75 x 100 = $2375.  There is a $250 additional premium for a corner booth for the November show. Pricing for the April 2009 Show will be announced later in 2008.

Is my deposit refundable should I decide to cancel?

No, unfortunately deposits are non-refundable and non-transferable to other GLM shows.  Please be sure to check your calendar prior to commiting to the show as the contract you sign to exhibit is a legal binding contract which will hold up in a court of law.

What if I need additional time to pay for my booth space?

We work with companies who need additional time to pay for their booth space upon our receipt of the fulll booth deposit. All booths must be paid in full one month prior to show. Companies who undertake payment plan terms are legally liable for the remaining booth fee balance should they chose to cancel their paticipation after the "balance due date" listed on the contract. GLM actively seeks payment using a collection agency should a company default on it's booth space.  Be sure to read your booth space agreement fully before signing to understand your company's legal obligations regarding your booth space.

How many buyers attend your show?

About 6,000 retail buyers representing 4,000 stores.

Is this show open to the public?

No.  The New York Gift Cash & Carry® is a “trade only” event and is only open to qualified retail buyers.  Buyer qualifications and registration information is detailed under the “Buyer” tab. While we make every effort to ensure only qualified buyers attend, some personal shopping does go on at the show. We recommend to all vendors to annouce to buyers who enter their booth what their minimum order is and if a buyer cannot make the minumum, we advise vendors charge the retailer the retail price.  This will assist vendors in avoiding the onesy, twosy buyers.  We also encourage vendors to help us in keeping our buyer list qualified. If at anytime during the show a buyer who enters your booth you do not feel is qualified to be there, please give show management their company name and we will ask them to provide credentials to attend future events.  We appreciate vendors assisting us in keeping this a quality wholesale market.

What is the make-up of our buyer base?

Specialty and department stores, gift shops, jewelry stores, importers and distributors of home products, mail order catalos, museums and galleries, stationery stores, craft retailers, garden centers.  Notable buyers who recently attended the April 2008 show included QVC, Museum of Modern Art, Trump Casinos and Resorts, Clarins USA, Limited Brands and Elizabeth Arden Spa.

Should I establish a minimum order?

GLM recommends all vendors establish a minimum of $50-$75 dollars at our cash & carry events to avoid the onesy-twosy buyers.  While GLM makes every effort to ensure only quality buyers attend the market, there are onesy, twosy buyers who do attend.  Having them meet your minimum ensures they are not personal shopping. If they are unable or unwilling to meet your minimum it is up to you to decide on whether you charge them a retail price.  You may also decide not to sell to them.  It is up to you. 

Where is the New York Gift Cash & Carry® Show held?

The Jacob K. Javits Convention Center

655 W 34th Street

New York, NY 10001

How often is the New York Gift Cash & Carry® held?

The New York Gift Cash & Carry® Show is held twice a year, in the spring and fall. Our next November show will be held Thursday-Saturday, November 20-22, 2008 in Hall 1B.

How many companies exhibit in the New York Gift Cash & Carry® Show?

Approximately 350 companies exhibit in November and 150 companies exhibit in April.

May I visit the Show before I make a decision to exhibit?

Yes.  Contact us by e-mail at patricia_rivas@glmshows.com or phone 914.421.3227 to make pre-show arrangements to secure a non-exhibiting manufacturer badge.  We will require you to provide company information to us such as product lines you would be interested in exhibiting with us to grant you a badge. Please note exhibitors who have previously exhibited before are not eligible for this option, you must register as a non-exhibititing manufacturer and there is a $50 fee for this. Solicitation of exhibitors of your line is strictly prohibited.

Can I still get in after the application deadline?

Space is reserved on a first-come, first-served basis.  If your products are appropriate for the market and space is available we will accommodate late applicants.  Please note it is in your company’s best interest to apply early so you can promote your company to buyers in advance of the show. Keep in mind smaller size booths sell out quickly so if that is what interests your company, please apply early so not to be disappointed.

When is exhibitor move-in?

Exhibitor move-in runs on Wednesday, November 19, 2008 from 8:00 a.m.-5:00 p.m.  It is recommended vendors arrive prior to 4:00 p.m. to secure any last minute booth orders.  Also vendors arriving after 5:00 p.m. may not be granted access to the floor and will be asked to return the next morning before show opening.  Please make your travel plans accordingly. The Freeman and Javits service desks close for setup promptly at 5PM, thus exhibitors arriving after this time will have to place their orders on opening morning of the show. All exhibitors must be set up ready to go by 10 AM on November 20.

How do I get badges for my staff members working the show?

By completing the exhibitor badge request form through the exhibitor center online or with the form included in your set up manual.  Exhibitor badges are not mailed.  All badges should be picked up on show site at exhibitor registration.  Please note exhibitors are limited in the number of complimentary exhibitor badges.  For each 8 x 10 and 10 x 10 booth, vendors are allowed 4 complimentary badges.  For each 10 x 15 booth, vendors are allowed 6 complimentary badges.  There is a $50 charge for each additional badge over allotment.  Badge orders will not be processed if you are over the limit without first receiving payment. 

What comes with my booth?

A standard booth package includes: 8’ high back and side booth drape,  drayage (movement of your freight in and out of the building), 6 foot draped table, booth carpet, booth sign, waste basket, chair, promotional campaign, web listing, and pre-show vacuuming the night before show opening.  Please note any substitutions to the booth package are the responsibility of the exhibitor. Be sure to review your set-up manual fully for complete show details.

The manual can be found at www.nygiftcashandcarry.com/setup.  Only current vendors can access the manual and you will need to sign into the Freeman online site before having access to any of the forms.

How high can I build my booth display?

Exhibitors in standard or in-line booth spaces cannot extend product, signage, or fixtures above the height of 8 feet. 

What hotels are offering discounted room rates for New York Gift Cash & Carry® Show exhibitors?

A listing of participating properties and discounted rates is available under the “exhibitor” tab under “Hotel and Travel”.  Travel Planners is our official travel provider for the show. To book directly with them, please contact them at

800-221-3531. Our discounted rates close out typically one month prior to show so book early. After our deadline, Travel Planners can accept reservations on a first come first serve basis provided rooms are still available.

Where can I get information on directions and parking to the

Jacob K.JavitsConvention Center?

Visit www.nygiftcashandcarry.com/directions

What if I need sales assistance in my booth?

Contact show management who might be able to provide you with people who have expressed an interest in working the show or we can put you in touch with a temp agency.  These arrangements are between the exhibitor and employee and GLM has no involvement.  You may contact Platinum Temporary's directly at 212.686.5845.  This is the company we utilize for on site registration staff.

You may also contact Event Trends at 212.473.1920 or via website at www.temptrendsny.com They have many professional staffers that can assist you.

What should I pack to bring to the show?

Inventory, laptop, display materials, floor covering, lights, office/sales materials,  catalogs, order forms, cash register/cash box, credit card machine, business cards, change, stapler, calculator, staple remover, scissors, tape, tools, and other individual items specific to your business.  Other items to add which will make the show more pleasant for you: anti-fatique mats, fan, cooler with beverages and snacks, extra light bulbs. This is just a general list but quite comprehensive to make your show experience the most pleasant it can be.  Make this a box you always pack up and return to the office so when your next trade show comes around, your show supplies are already packed and ready to go!